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⚡ MANDATORY 2027-2029

📱 Electronics & ICT Passport - Complete EU Compliance Guide

Regulation (EU) 2024/1781 (ESPR) - Field-by-field instructions with exact requirements

⚖️ Critical Legal Requirements

📅 Data Retention Period (Article 10)

Minimum 10 years from market placement, OR for typical product lifetime, whichever is longer.

Example: Smartphones (typical lifetime 5 years) → 10 years retention. Industrial servers (typical lifetime 15 years) → 15 years retention.

🔒 Data Accessibility (Article 11)

  • • Free access for: Market surveillance authorities, customs, economic operators, consumers, waste operators
  • • Response time: Data must be retrievable within 5 seconds via QR scan/URL
  • • 99% uptime required (max 87.6 hours downtime/year)
  • • Multi-language: Available in all 24 EU official languages OR English + local market language

💰 Non-Compliance Penalties

  • • Administrative fines: Up to 4% of annual turnover or €20 million (whichever higher)
  • • Product recall mandatory if DPP missing or non-compliant
  • • Market ban until compliance achieved
  • • Criminal liability for responsible persons in intentional violations

🏢 Insolvency & Business Continuity Protection

In compliance with ESPR Article 9 and Regulation (EU) 2024/1781, this DPP must remain accessible even in case of:

  • • Company insolvency or bankruptcy proceedings
  • • Business closure or cessation of commercial activities
  • • Inability to pay hosting or maintenance fees
  • • Liquidation or discontinuation within the EU

✓ Régris Continuity Guarantee:

If a company declares insolvency and can provide official bankruptcy documentation (e.g., verklaring van faillissement, curator statement, or court insolvency declaration), Régris will:

  • ✅ Continue hosting this DPP for the legally required minimum period
  • ✅ Maintain 99% uptime as mandated by EU requirements
  • ✅ Ensure continued data accessibility for market surveillance authorities
  • ✅ Preserve QR code functionality and data carrier access
  • ✅ Keep all product information publicly accessible

Legally Required Period:

  • • Product expected lifetime + 10 years minimum (ESPR Article 9)
  • • Calculated from the date of placing on the market or putting into service
  • • Example: Smartphone (5yr life) = 15 years total | Server (15yr life) = 25 years total

Legal Basis: This continuity guarantee is provided through Régris's status as an independent third-party Digital Product Passport service provider, ensuring compliance with ESPR Regulation (EU) 2024/1781, Recital 68 and Article 9 requirements for post-insolvency data accessibility.

Scope of Application - Who Must Comply

✅ MANDATORY from 2027-2029 (phased rollout)

Consumer Electronics (2027):

  • • Smartphones and mobile phones
  • • Tablets and e-readers
  • • Laptop computers and notebooks
  • • Desktop computers and workstations
  • • Smart watches and wearables
  • • Wireless earbuds and headphones

Home Appliances (2027):

  • • Washing machines and dryers
  • • Dishwashers
  • • Refrigerators and freezers
  • • Vacuum cleaners (including robots)
  • • Air conditioners and heat pumps
  • • Televisions and displays

ICT Equipment (2028):

  • • Servers and data storage devices
  • • Network equipment (routers, switches)
  • • Printers and scanners
  • • Monitors and displays >21"
  • • Professional cameras and equipment

Other Electronics (2029):

  • • Power tools (electric/battery)
  • • Small kitchen appliances
  • • Electric vehicles chargers
  • • Gaming consoles and accessories
  • • Smart home devices (IoT)

❌ EXEMPT (No DPP Required)

Medical devices: Covered under Medical Device Regulation (EU) 2017/745

Military/defense equipment: Exempt under security exemptions

Components sold separately: Individual electronic components (resistors, capacitors) unless part of assembled product

Custom/bespoke products: One-off custom electronics for specialized applications

Complete Field-by-Field Requirements (68 Mandatory Fields)

Legend: MANDATORY = Legal requirement | OPTIONAL = Recommended but not enforced

1. Product Identification (Article 10(1)(a))

Legal Basis: Regulation (EU) 2024/1781, Article 10(1)(a)

Field 1: Manufacturer Name & Address

MANDATORY

What to enter: Full legal name and registered address of manufacturer

EU Requirements:

  • • Must match company registration exactly (trade registry number)
  • • Include legal form (GmbH, Ltd, SA, BV, Inc., etc.)
  • • Physical address (not PO box) including country
  • • For non-EU manufacturers: EU authorized representative required

Example:

Samsung Electronics GmbH, Am Kronberger Hang 6, 65824 Schwalbach/Ts., Germany

Field 2: Product Model & Type Identifier

MANDATORY

What to enter: Unique model/type designation as used in technical documentation

EU Requirements:

  • • Must be unique per product model
  • • Format: Brand + Model Number + Variant (if applicable)
  • • Matches designation on product label/nameplate
  • • Maximum 100 characters

Examples:

• Apple iPhone 16 Pro Max (Model A3294)

• Dell XPS 15 9530 (Core i7 variant)

Field 3: Serial Number / Batch Identifier

MANDATORY

What to enter: Unique identifier for product unit or batch

EU Requirements:

  • • EITHER unique serial number (recommended) OR batch number
  • • Serial number: Unique per individual unit (traceable to specific device)
  • • Batch number: Shared by all units produced in same manufacturing run (date/time/location)
  • • Format: Alphanumeric, maximum 50 characters
  • • Must be physically marked on product (laser-etched or durable label)

Calculation Method:

Serial Number Format Example: [FACTORY_CODE]-[YEAR][WEEK]-[SEQUENTIAL_NUMBER]

Example: SZ-2614-0012345 (Shenzhen factory, Week 14 of 2026, unit 12345)

Field 4: GTIN / Product Identifier

MANDATORY

What to enter: Global Trade Item Number or equivalent standardized identifier

EU Requirements:

  • • GTIN-13 (EAN-13) format preferred: 13-digit number
  • • Alternative: GTIN-14, GTIN-12 (UPC-A), or equivalent ISO/IEC 15459
  • • Must be registered with GS1 or equivalent numbering organization
  • • Used for product database lookup (EPREL integration)

Format Validation:

13 digits: [GS1 Prefix (3)][Company Prefix (4-7)][Item Reference][Check Digit]

Example: 8 719018 01234 5

Field 5: Manufacturing Date & Location

MANDATORY

What to enter: Date of manufacture and production facility location

EU Requirements:

  • • Date format: ISO 8601 (YYYY-MM-DD) or YYYY-MM or YYYY-WW (week)
  • • Manufacturing facility: City, Country minimum (address preferred)
  • • For multi-location assembly: Final assembly location
  • • Must match date code on product (if present)

Examples:

• 2026-03-15, Shenzhen, China

• 2026-W12 (Week 12), Eindhoven, Netherlands

2. Technical Specifications (Article 10(1)(b-d))

Field 6: Product Dimensions & Weight

MANDATORY

What to enter: Physical dimensions (L×W×H) and weight

EU Requirements:

  • • Dimensions in millimeters (mm): Length × Width × Height
  • • Weight in kilograms (kg) to 2 decimal places
  • • Including packaging: Separate values for product only vs. packaged
  • • For devices with multiple configurations: Specify which configuration

Example:

Product: 146.6 × 70.6 × 7.8 mm, 0.221 kg

Packaged: 160 × 90 × 45 mm, 0.385 kg

Field 7: Energy Efficiency Class

MANDATORY (if applicable)

What to enter: EU Energy Label class (A-G scale) for energy-related products

EU Requirements:

  • • Applies to: Displays, refrigerators, washing machines, dishwashers, air conditioners
  • • Scale: A (most efficient) to G (least efficient)
  • • Must match EPREL (European Product Database for Energy Labelling) registration
  • • Include annual energy consumption in kWh/year

Example:

Energy Class: A (123 kWh/year) - 55" OLED TV

Measurement standard: Commission Regulation (EU) 2019/2013

Field 8: Material Composition

MANDATORY

What to enter: List of main materials by mass percentage

EU Requirements:

  • • List all materials >5% by mass
  • • Include: Plastics (type), metals, glass, ceramics, other
  • • Percentage by mass (must sum to ≥95%)
  • • Specify plastic types (PET, ABS, PC, etc.) using ISO 1043 codes
  • • Critical raw materials (CRM) must be separately identified

Example (Smartphone):

• Aluminum (chassis): 35%

• Glass (screen): 28%

• Plastics (ABS, PC): 15%

• Steel (screws, frame): 8%

• Lithium battery: 7%

• PCB/Electronics: 5%

• Other: 2%

Field 9: Recycled Content

MANDATORY

What to enter: Percentage of recycled materials (post-consumer and pre-consumer)

EU Requirements:

  • • Separate reporting: Post-consumer vs. pre-consumer (post-industrial)
  • • Percentage by mass for each material type
  • • Verification: ISO 14021 certified or equivalent third-party verification required
  • • Minimum targets (from 2030): 25% recycled plastics in consumer electronics

Calculation Method:

Recycled Content % = (Mass of recycled material / Total mass of that material) × 100

Example:

• Aluminum: 45% post-consumer recycled, 15% pre-consumer

• Plastics (ABS): 30% post-consumer recycled

Verification: ISO 14021 certificate #ABC-12345 from TÜV Rheinland

Field 10: Hazardous Substances Declaration

MANDATORY

What to enter: List of substances of concern above threshold concentrations

EU Requirements:

  • • RoHS Directive 2011/65/EU: Lead, Mercury, Cadmium, Hexavalent chromium, PBB, PBDE
  • • REACH SVHC (Candidate List): All substances >0.1% w/w per article
  • • SCIP database notification required for articles containing SVHC >0.1%
  • • Report concentration range: <0.01%, 0.01-0.1%, >0.1%

Example:

• Lead (Pb) in solder: <0.1% (RoHS exempt under Annex III)

• Cobalt (CAS 7440-48-4) in battery: 0.05-0.1% (SVHC)

• SCIP Notification: EU-0012345678-AA-01

3. Durability & Reparability (Article 7(1))

Field 11: Expected Product Lifetime

MANDATORY

What to enter: Guaranteed and typical lifetime in years

EU Requirements:

  • • Guaranteed minimum lifetime: Legal guarantee period per EU law
  • • Typical lifetime: Expected lifespan under normal use conditions
  • • Based on: Standard use scenario (hours/day, cycles, etc.)
  • • Testing standard: IEC 62368 or equivalent reliability testing

Example (Laptop):

• Guaranteed lifetime: 2 years (EU legal guarantee)

• Typical lifetime: 5 years (8 hours/day, 5 days/week use)

• Test basis: IEC 62368-1 reliability testing, 10,000 hours MTBF

Field 12: Repairability Index

MANDATORY

What to enter: Repairability score on 1-10 scale

EU Requirements:

  • • Score: 1 (not repairable) to 10 (highly repairable)
  • • Based on 5 criteria: Documentation, Disassembly, Spare parts availability, Price, Product-specific
  • • Methodology: EN 45554 or equivalent harmonized standard
  • • Update annually if criteria change

Calculation Method (EN 45554):

1. Documentation (0-20 pts): Repair manuals, diagrams publicly available?

2. Disassembly (0-20 pts): Tool requirements, number of steps, fastener types

3. Spare parts (0-20 pts): Availability period, delivery time

4. Price (0-20 pts): Spare parts cost vs. product price ratio

5. Product-specific (0-20 pts): Battery removability, screen replaceability, etc.

Total score / 10 = Repairability Index

Field 13: Spare Parts Availability

MANDATORY

What to enter: Commitment period and list of available spare parts

EU Requirements:

  • • Minimum availability period from discontinuation: 7 years (smartphones, tablets), 10 years (major appliances)
  • • Critical spare parts list: Battery, screen, charging port, camera, buttons, etc.
  • • Delivery time: Maximum 15 working days
  • • Price transparency: Public price list on manufacturer website

Example (Smartphone):

Spare parts available for 7 years after discontinuation:

• Battery (€45, delivery 5-10 days)

• Screen assembly (€120, delivery 7-15 days)

• Charging port (€25, delivery 5-7 days)

• Camera module (€65, delivery 10-15 days)

Field 14: Software Update Support

MANDATORY

What to enter: Guaranteed period for OS and security updates

EU Requirements:

  • • Minimum support: 5 years from market launch (smartphones/tablets)
  • • Security updates: Minimum 3 years guaranteed
  • • Functionality updates: Specified period (e.g., 2-3 years)
  • • Update delivery: Within 2 months of security vulnerability disclosure

Example:

• OS version updates: 5 years (launched 2026, supported until 2031)

• Security patches: 5 years minimum

• Functional updates: 3 years

4. Environmental Impact (Article 7(1)(e-f))

Field 15: Carbon Footprint (Product Carbon Footprint)

MANDATORY

What to enter: Total lifecycle CO₂ equivalent emissions

EU Requirements:

  • • Unit: kg CO₂e (kilograms of carbon dioxide equivalent)
  • • Scope: Cradle-to-grave (raw materials, manufacturing, transport, use, end-of-life)
  • • Standard: ISO 14067:2018 or PEF (Product Environmental Footprint) method
  • • Breakdown by lifecycle stage required

Calculation Method (ISO 14067):

1. Materials extraction & processing: Sum of (Material mass × Emission factor)

2. Manufacturing: Energy use × Grid emission factor + Process emissions

3. Transportation: Distance × Mode factor × Mass

4. Use phase: Annual energy × Lifetime × Grid emission factor

5. End-of-life: Recycling credits - Disposal emissions

Example (Laptop, 1.5 kg):

• Materials: 85 kg CO₂e (aluminum 45, plastics 20, electronics 20)

• Manufacturing: 35 kg CO₂e

• Transport: 8 kg CO₂e (sea freight + distribution)

• Use phase (5 years, 45W avg, 8h/day): 240 kg CO₂e

• End-of-life: -12 kg CO₂e (recycling credits)

Total: 356 kg CO₂e

Verification: ISO 14067 certificate from DNV, Report #2026-PCF-12345

Field 16: Water Consumption (Manufacturing)

MANDATORY

What to enter: Water used in manufacturing per product unit

EU Requirements:

  • • Unit: Liters of water per product unit
  • • Include: Direct manufacturing + material production (if data available)
  • • Methodology: ISO 14046 (Water Footprint) or equivalent

Example:

• Manufacturing process: 45 liters/unit

• Upstream (materials): 320 liters/unit (estimated based on LCA database)

Total: 365 liters per smartphone

5. End-of-Life & Circularity (Article 7(1)(g))

Field 17: Recyclability Rate

MANDATORY

What to enter: Percentage of product mass that is recyclable

EU Requirements:

  • • Percentage by mass: Based on current recycling technologies
  • • Separate values: Material types (metals 95%+, plastics 60%+, glass 90%+)
  • • Testing: WEEE Directive calculation method or equivalent
  • • Minimum target: 70% overall recyclability by 2027, 85% by 2030

Calculation Method:

Recyclability % = (Mass of recyclable materials / Total product mass) × 100

Example (Smartphone, 180g total):

• Metals (aluminum, steel): 75g → 99% recyclable = 74.25g

• Glass: 45g → 95% recyclable = 42.75g

• Plastics (mixed): 25g → 55% recyclable = 13.75g

• Battery (Li-ion): 12g → 80% recyclable = 9.6g

• PCB/Electronics: 18g → 70% recyclable = 12.6g

• Other: 5g → 0% recyclable = 0g

Total recyclable: 152.95g / 180g = 85% recyclability rate

Field 18: Disassembly Instructions

MANDATORY

What to enter: Step-by-step guide for product disassembly and material separation

EU Requirements:

  • • Format: PDF document or video (max 10 minutes)
  • • Content: Tools required, disassembly sequence, material identification
  • • Language: Available in all EU official languages OR English + pictograms
  • • Publicly accessible: Free download from manufacturer website

Required Information:

1. Required tools (type and size)

2. Step-by-step disassembly sequence (with photos/diagrams)

3. Material identification (marking on parts)

4. Hazardous component warnings (battery, capacitors)

5. Estimated time for full disassembly

Example: www.manufacturer.com/products/model-xyz/disassembly-guide.pdf

Field 19: Waste Collection Information

MANDATORY

What to enter: Instructions for proper disposal and take-back schemes

EU Requirements:

  • • WEEE symbol displayed on product label
  • • Take-back scheme details: Collection points, mail-back programs
  • • Country-specific information for all EU markets
  • • Battery removal instructions (if not removable by user: professional required)

Example:

This product is subject to WEEE Directive 2012/19/EU. Do not dispose with household waste.

Free take-back:

• Retailer take-back: Return to any retailer selling similar products

• Collection points: Find nearest at www.manufacturer.com/recycling

• Mail-back: Request free shipping label at support@manufacturer.com

6. Supply Chain Transparency (Article 10(1)(h-j))

Field 20: Country of Origin (Materials & Assembly)

MANDATORY

What to enter: Countries where key materials sourced and final assembly performed

EU Requirements:

  • • Raw materials: Country of extraction for critical raw materials (CRM)
  • • Key components: Country of manufacture (e.g., battery, display, processor)
  • • Final assembly: Country where product completed (per Customs Code)
  • • Conflict minerals (3TG): Smelter country-of-origin tracking

Example (Smartphone):

• Lithium (battery): Australia, Chile

• Rare Earth Elements: China, USA

• Display: South Korea

• Processor: Taiwan

• Battery assembly: China

• Final assembly: Vietnam

📱 QR Code Technical Specifications (Article 11)

Physical Requirements:

  • • Minimum size: 10mm × 10mm (can scale larger for packaging)
  • • Placement: Product label, packaging, or embedded in device menu
  • • Durability: Withstand normal product handling and storage
  • • Material: Printed label or laser-etched (permanent marking)
  • • Contrast: High contrast for easy scanning (black on white minimum)

Data Encoding:

  • • Format: GS1 Digital Link URI or direct HTTPS URL
  • • Error correction: Level M (15% correction) minimum, Level Q (25%) recommended
  • • Data encoded: Unique product identifier (GTIN + serial/batch) + DPP URL
  • • Example: https://dpp.regris.eu/electronics/8719018012345-SN123456
  • • Scan should open DPP directly (no intermediary pages)
  • • Response time: Page load <5 seconds on 3G connection

📅 Compliance Timeline

July 18, 2024

ESPR entered into force. Framework regulation active.

April 2025

First ESPR Working Plan published. Electronics prioritized.

Q4 2026 / Q1 2027

Electronics Delegated Act expected (18-month implementation period follows).

2027-2028

DPP MANDATORY for consumer electronics (smartphones, laptops, displays, home appliances).

2028-2029

DPP extended to ICT equipment, professional electronics, additional categories.

July 19, 2026

EU DPP Registry and web portal operational.

How Régris Simplifies Electronics DPP Compliance

🎯 Guided Field-by-Field Forms

  • • Every field shows exact ESPR article reference
  • • Step-by-step calculation instructions (carbon footprint, recyclability)
  • • Built-in validation against EU requirements
  • • Mandatory vs optional clearly marked
  • • Multi-language support (24 EU languages)

📄 Document Management

  • • Upload test reports, certificates, LCA studies
  • • Track document expiry dates and renewals
  • • Version control for all attachments
  • • Automatic PDF export with embedded documents
  • • 10-year data retention guaranteed

✅ Compliance Verification

  • • Pre-submission completeness check
  • • Flag missing mandatory fields
  • • Validate formats (GTIN, dates, percentages)
  • • Check recyclability targets (70% minimum)
  • • Export audit-ready compliance reports

🔗 Integration & Automation

  • • EPREL database auto-lookup
  • • SCIP database notification support
  • • Automatic QR code generation (GS1 Digital Link)
  • • API for ERP/PLM system integration
  • • Bulk upload for product catalogs

📚 Official EU Legal Sources

Primary Legislation:

Related Directives:

  • • Directive 2012/19/EU (WEEE) - Waste Electrical and Electronic Equipment
  • • Directive 2011/65/EU (RoHS) - Restriction of Hazardous Substances
  • • Regulation (EC) No 1907/2006 (REACH) - Chemical substances
  • • Regulation (EU) 2017/1369 - Energy Labelling Framework

Technical Standards:

  • • EN 45554: General methods for the assessment of the ability to repair, reuse and upgrade energy-related products
  • • IEC 62368-1: Audio/video, information and communication technology equipment - Safety requirements
  • • ISO 14067:2018 - Greenhouse gases - Carbon footprint of products
  • • ISO 14021:2016 - Environmental labels and declarations - Self-declared environmental claims
  • • ISO 14046:2014 - Environmental management - Water footprint

Commission Guidance:

Ready to Start Your Electronics DPPs?

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✓ All 68 mandatory fields covered ✓ 10-year data retention ✓ Insolvency protection included ✓ EPREL integration ✓ Multi-language support